How to Move Outlook Data File to PDF?

“For last few days, I was looking for an easy and simple method to move Outlook data file to PDF with attachments on the desktop. I tried so many methods but till now, I do not get any feasible solution for the same. So, can anyone suggest me that how to move Outlook data file to PDF? Any guidance and recommendation will be really appreciated!”

Importance for Migrating Outlook PST to PDF Format

• PST files are helpless to corruption once the large size limit reaches, and PDF files do not have such limitations.
• PST files on your local system will take a lot of space. While PDF file consumes less disk space, making it a very compact size.
• PST files are dependent platform whereas PDF file is an independent platform.

How to Move Outlook Data File to PDF Manually?

Before performing the manual method, it is always advised to take the backup of all the PST files because, during the process, there is chances of data loss and corrupt. If your email messages get lost you can earlier backup data and access its content.

1. Firstly, open Microsoft Outlook email program
2. From the menu bar, go to the File menu and choose Save As an option
3. A pop-up window opens next, select the file type as a preference and Press HTML set-up.
4. Now, search and choose the destination path to save the HTML file and click on Save.
5. Open saved HTML file >> right-click on it >> open with MS Word
6. Next, start MS Word, select the File >> Save As >> select File Type as PDF file
7. After saving the file open PDF file

Disadvantages of the Manual Solution:

• It is a lengthy and confusing process
• Complexity is very high
• It takes so much time to perform this manual solution
• Speed is low
• The batch conversion process is not possible with a manual method.
• The resulting output is not appropriate.
• Chances of data loss

Expert Solution – Batch Move Outlook Emails to PDF Document Format

To resolve the problem of how to move Outlook data file to PDF in bulk then you should go with the best PST to PDF Converter tool, which was researched by a number of professional experts. It can effortlessly migrate the Outlook email to PDF file format export process along with attachments. For exporting bulk of Outlook PST data files to Adobe PDF format at one time, this application has a batch migration option. Moreover, it’s a Windows-based email application so it gives you a benefit to open this application on any Windows OS editions including the latest version 10. And, no need to install the Outlook email application for the migration process. It supports the preview facility to view all uploaded data items before the final migration process. It allows to convert attachments into PDF file format without any single data loss. It was compatible with all the latest and below editions of MS Outlook like 2019, 2016, 2013, 2010, etc. A free demo facility is also provided at free of cost but some limitations.

Bottom Lines

In this post, I have discussed both methods of how to move Outlook data file to PDF using a manual and direct solution, users can save Outlook mails as PDF file format. But manual method converts only one mail into PDF format at one time but through a professional solution, you can export multiple Outlook emails to PDF format with attachments without any data loss. So, it is always suggested to make use of a third-party tool.