Method to Save Mail from Office 365 to Desktop in PST, PDF, EML, MSG, MBOX or EMLX Format

How to save mail from Office 365 to Desktop? – A query raised by the majority to Office 365 users. In the current scenario, users may find it tough to access Exchange Online owing to improvements in cyber-crimes. So, they need to save mail from Office 365 to desktop and move their email functioning from a web-based email application to the desktop based email application.

Techniques to Save Mail from Office 365 to Desktop

Office 365 Account holders require not to worry about matters like how to save mail from Outlook Web app to desktop, how to save Office 365 emails to PST, etc. This article will help guide them to move emails from Office 365 Webmail account.

Technique 1. Go for Manual Method

For manual technique, your system should have configured MS Outlook desktop based application to migrate emails from Exchange Online or Office 365 account to PST file format. The manual method includes the following steps:

1. Configure your Office 365 Webmail account with Microsoft Outlook.
2. After configuration, from MS Outlook window export the emails from account to save in PST file format.

Pros of Manual Method:

• Free of cost: A user can save their mail from O365 to desktop without any charges by using the above-mentioned process.

Cons of Manual Method:

• Tedious and Time-Taking Process: Activities such as configuring the account, moving from an application, etc. lead to a boring process for users. They find such method to be a long and time-taking workaround.
• Need an Outlook Expertise: Such workaround is to be achieved with concentration because if any problem happens then normal users cannot solve it and will need Outlook experts to solve their troubles or issues.

Technique 2. Go for the Alternative Method

The alternative process contains usage of software that is being advanced to archive emails from Office 365 to computer hard drive. One such program is Office 365 Backup that allows user accounts of Office 365 save to local drive in a trouble-free method.

Amazing Features of Office 365 Backup Tool:

• Backup Office 365 Archive with all Data: The software allows complete backup of whole data along with emails, calendars, and contacts from O365 user accounts to PST file on local machine.
• Supports Multiple Saving File Formats: It allows users to save mail from Office 365 to a number of file formats such as PST, EML, MSG, MBOX, PDF, and EMLX. You can save Exchange Online data into any file format between them without any matter.
• Compatible with multiple plans of O365: The tool is well-supported with multiple plans of Office 365 i.e. Office 365 Enterprise, Office 365 Business Premium, Office 365 Business Essentials, Exchange Online, and many more.
• Able to Save Backup of Multiple O365 User Profiles: The software has the capability to save email data of multiple user accounts of Exchange Online via Application Impersonation option. For doing this they required to save all the login details like user name and password of all the user profiles in CSV file and then choose the CSV file to give details of multiple O365 user accounts in one time process. The resultant file will be created as a single file for every account.
• Windows-based Application: The software is a Windows-based app that is compatible with all 32-bit and 64-bit Windows Operating Systems. A user can save mail from Office 365 Webmail to desired file format on any Windows OS versions including Win Vista, XP, 7, 8, 8.1 and 10.

Follow Step by Step procedure to Save Mail from Office 365 to PST or Any Other Format:

1. Install and launch Office 365 Backup software on your Windows screen.
2. Fill login details of your Office 365 account and then press on Next.
3. Choose Office 365 Backup option and click on Next.
4. Now, select O365 mailbox items which you want to move and click on Browse to choose destination path. Then click on Next to continue.
5. After that choose output format like PST, PDF, MSG, MBOX, EML or EMLX to save Mail from Office 365 to another format.
6. Click on Next button to start the process. Now, you can see the live progress report of Office 365 to the selected file format with the current folder name.
7. Once the procedure is finished, a new window will automatically open showing the message “Conversion Done Successfully”. Then click on the OK option to accomplish the process.

Conclusion:

Users need not worry about how to save mail from Office 365 to desktop or any other file format successfully? Users must go for backup their Exchange Online data and save it to Microsoft Outlook PST format because it is the simplest way for backing up and archiving Office 365 account, in a trouble-free way.