How to Copy Outlook Folder as PDF File?

I am searching for the migration of Outlook PST files into PDF format so that I can handle all my mail files in an unproblematic way but I do not know how to copy Outlook folder as PDF file. Is there any solution through which this conversion procedure can be done?

Solution

CubexSoft PST to PDF Converter Tool is programmed to export and convert Outlook items including emails, contacts, calendars, etc. It allows the user to copy multiple Outlook mailboxes to PDF document format with attachments. This software offers date-filter and naming convention features while converting Outlook emails to a PDF file format. It has an intuitive interface that even a non-technical user can use with ease without external guidance.

In this blog post, we will know the manual solutions and understand the reasons why the manual process is not compatible with the conversion and also take a view of the professional solution of conversion.

Requirements for Switching Outlook Emails to PDF Document Format

There are so many facts due to which users have to convert an Outlook PST file to PDF format. Some of them are listed below:

• The Adobe PDF file format is most widely used in forensic investigation ad by lawyers to avail it as evidence.
• For the reason that of its compressible format, a PDF is the best solution for uploading documents to the web or sharing through emails.
• Only Adobe Reader is necessary to view, open, access PDF documents. Users may secure their PDF files by limiting editing, printing, copying, etc. functions.

These all are causes for taking PDF in the perfect file format. Let us begin with the migration process.

Manually Way to Save Outlook Emails as PDF File Format

1. Launch Microsoft Outlook email application
2. Take an email that you want to export.
3. Now, save it in HTML format to your wanted location.
4. Now, expose the file in MS Word.
5. After that, save the file in PDF format.
6. Again repeat the above steps until you export all needed emails.

Cons of Manual Method

The free manual method has some limitations as it cannot convert your attachments while printing. There are chances of data loss as well as takes a lot of time as you can only convert a single email item in single conversion round. Once you have a lot of data items that are being converted then this process is not suggested.

Alternative Solution For How to Copy Outlook Folder as PDF File Without Outlook

All-in-one Outlook Converter tool is one of the best and reliable tools, which gives the facility to print PST files to PDF file format and other file formats also supported like – MBOX, EML, DOC, HTML, MSG, EMLX, MHT, VCF, ICS, Zimbra, Office 365, etc. Moreover, the application is perfect and effortlessly performs the migration of all PST files to wanted file format with attachments. It allows users to batch convert PST files to PDF file format without any single data loss. While the conversion process, the tool keeps all the folder structure without any changes and data loss. This software offers unique features like; support preview facility, simple GUI, free demo version, multiple file naming options, selected data conversion options, etc. It was suitable for all the editions of Microsoft Outlook and Windows Operating System.

Steps to Print Outlook Emails to PDF Document Format

Transferring data files from Outlook PST to PDF can be done in a few simple steps with this third-party tool “PST to PDF Converter”. Now, follow the step-by-step guide to convert multiple Outlook emails to PDF format.

Step 1. Launch the software on your Windows operating system

Step 2. Upload PST files by clicking Add Files or Add Folders options.

Step 3. After loading PST files, take a Preview of all added data items before the final process.

Step 4. Now, choose PDF as your saving output format and select other option like date-filters and file naming options.

Step 5. Now, click on Browse button to select the destination path to save resultant files

Step 6. After that, click on the Convert tab to start the conversion process. After completing the process, a tool shows a message “Conversion Done Successfully”. Then click on the Ok button.

Final Words

Through the above blog session, users can easily decide which method is able to copy Outlook folder as PDF file format in a safe and secure processing way. Through the manual process, you can convert only a single data item in a single conversion round. And, it also contains so many limitations. So, I suggest you go with the expert third-party tool i.e. PST to PDF Converter through which you can understand how to copy Outlook folder as PDF file format within a few simple steps.