How to Export Offline Outlook emails as PDF? – Verified Solution!

Are you searching for a reliable method on how to export offline Outlook emails as PDF? If yes, then you are on the right page to get your solution. Here, in this post, we will explain various solutions to save OST files in PDF file format. Moreover, different reasons for the migration are also explained. But, before that let us understand more about OST files. Basically, these files are used to save Outlook data in an offline mode. OST is bound to the profile for which it is created. When an OST file is created two encryption keys are created, one that resides on the server and the other that presents with the OST file. On synchronization with the server, if the keys were matched then synchronization is done successfully with the server. Moreover, if it fails, the becomes inaccessible. Thus, in order to make these files accessible, there is a need to migrate OST to PDF file format. As this file format is most secure and portable. Moreover, there are other numerous reasons for converting OST emails to PDF that we will explain in the next section.

Why Users Want to Export OST Files to PDF Document?

There are multiple cases when the user needs to open an important Outlook database without internet connectivity or Outlook configuration. To handle this situation, simply migrate OST to PDF format, so that they can be quickly accessible in the future with the help of other file formats supported applications.

Some causes are explained to export Offline Outlook emails to PDF, in the below section-

Low Weighted – Adobe PDF format is a portable document format and light weighted that is easy to carry from one place to another.

Security facility – PDF file is easy to open and also gives a password security facility that stops users to open the document without approval.

Standalone Platform – PDF format is an independent which is easy to open in any devices such as Mobile Phones, Tablets, Desktops, and etc.

Easy to Print – It is a stress-free print with an A4 sheet without any changes and alteration in printer properties.

How to Export Offline Outlook Emails as PDF Manually?

To follow the step-by-step manual technique to convert Outlook. ost files to PDF file format:

1. Run MS Outlook application and select any OST emails from Outlook.
2. Choose the File option from the menu bar and opt “print” option.
3. After that, a new window screen will appear where users have to select the printer and hi on Print for printing a single message in PDF format without attachments.

The manual process permits users to save one email message from Outlook OST file into PDF format. There are also multiple disadvantages of using a manual solution which may lead to loss of data. It is a time-consuming method to achieve the bulk conversion of OST emails to Adobe PDF format.

Troubleshoot Method to Save OST Emails as PDF with Attachments

For bulk migration of OST files to PDF along with all emails, contacts, calendars, tasks, notes, and etc. along with attachments. It is suggested to try professional i.e. OST Converter. The software permits users to open a .ost file without any data loss. This software gives an option to print the files in bulk. Additionally, it also gives multiple advanced advantages some of them are –

• It gives a date-based email filter option to the users
• Tool quickly export OST emails to Adobe PDF along with attachments
• There is no file size limitation.
• Allows to bulk convert OST files to PDF format without any data loss.
• It has an easy GUI, both technical and non-technical users can works with this tool without technical knowledge help.
• MS Outlook installation is not required for the conversion process.

Conclusion

As we know PDF is the most secure and safe file format. Thus, users need to migrate OST to PDF file format. Here, in this blog, we have explained the reasons due to which users demand to upload OST files to PDF format.  However, we have explained both manuals as well as the trouble-free solution for migration. But, the free method is not as easy as it looks to be, it has various drawbacks. Therefore, it is suggested to opt for professional software that performs conversion of OST emails to PDF in batch.