How to Save Emails from Microsoft Office 365 to Desktop Supported File Type?

How do I save emails from Office 365 to my computer? – It is one of the most popular query raised from a non-technical user. And, still, he is looking for a better solution for it. First, the question comes into my mind, why users need to save data from cloud to desktop? So, I searched for it and get to know about the reason behind the O365 to desktop backup. And, as we know the current situation everybody may hard to access their Office 365 data due to the increases in cybercrimes. To reduce this factor, the user may find the best and safe solution for how to save emails from Microsoft Office 365 to Desktop supported file type without altering any single file. But the question is, how to perform this task?

If you want to save Office 365 email data to a desktop, then not to worry anymore just get ready to collect one of the excellent Office 365 Backup Tool. It is the best and quick solution suggested by experts for how to save emails from Microsoft Office 365 to PST Outlook, PDF, MSG, MBOX, EML, EMLx, and many other file formats. To know more about this tool, you need to follow the complete blog post. Also, we have explained a manual solution that can freely solve your problem but does not give any surety of a successful and safe backup process. So, by going through with this post, you can collect both the solution and make your decision perfectly that which one is better. Let’s start the discussion…

Possible Techniques to Save Emails from Microsoft O365 to Desktop

Under this section, we will describe two types of solutions available for how to save emails from Microsoft Office 365 to Desktop supported file formats. Go through with the further section to grab both the solution of one by one. So, keep reading…

Technique 1. Manual Solution

Before to follow the manual solution, make sure your machine contains Microsoft Outlook desktop email application so that you can save Office 365 emails in PST file format. Follow the manual solution that are properly mentioned below:

Round 1: In the first step, you need to configure your MS Office 365 cloud account with MS Outlook.

Round 2: After adding the account, save emails from O365 webmail to PST file format.

Drawbacks of Manual Technique:

• Boring & tedious solution.
• A lengthy process as it includes two rounds to perform.
• MS Outlook email client is necessary.
• Not perfect for non-technical users.
• Does not provide successful results.
• It is only for saving O365 data to PST.

Technique 2. Professional Solution (Office 365 Backup Tool)

As you can see above manual technique covers with so many drawbacks that can affect the original data, so it’s better to go for an alternate solution i.e. Office 365 Backup Tool. If you want to know that why only this solution will be helpful for how to save emails from Microsoft Office 365 to Desktop apps, so you need to go through with the points that are given below:

1. The O365 Backup Tool supports many saving output options that’s the reason it can solve your issue of how to save emails from Microsoft Office 365 to PST Outlook, MBOX, PDF, EML, EMLx, etc.
2. This program is highly beneficial for all users as it can export a single mailbox as well as a list of multiple mailboxes without any error.
3. It is the quick solution that demands adding the login credentials of O365 account only so that it can properly transfer your data into local file formats.
4. The software does not require any kind of email client installation in the machine. It can safely save complete O365 data to the desired file format.
5. Also, it asks you to choose the source folder of O365 from which you need to export data as like- O365 mailboxes, public folder, or archive folder.
6. Additionally, users can freely take the benefit of date filters, item type filters and so many other advance options to perform selected file backup at a time.
7. This program shows the live Office 365 to the desktop backup procedure on the software screen with complete details like- mailbox name, item count, time is taken, etc.
8. The Office 365 Backup software is a Windows-based program that anyone can use on any Windows editions including Win 10.
9. It can perfectly maintain the complete folder hierarchy and keeps all email details as it is.
10. Save report functionality will be so much helpful for analyzing the complete backup process even after the process is ended.

Final Conclusion

From the above discussion, it is always to recommend that you should go with the professional solution for how to save emails from Microsoft Office 365 to Desktop. As the solution is very simple, short, and quick which can meet your backup requirements. Moreover, you can download a free demo edition of the professional tool and use the complete program without any purchase, it is only for a testing purpose that’s why this will only save first 100 emails and 25 other items at a time. For more files backup, you can purchase a license edition. To save data from Office 365 Tenant to Tenant, you can also use this same program freely.