Save Outlook 2016 Email as PDF with Attachments

I am using MS Outlook application from past 2years and having lost of Outlook email messages items. Now, it becomes very tough for me to manage a large amount of Outlook email at once. So, for some times I think to take rest and want to create a backup of my Outlook emails into PDF format. Because PDF format is the most safe and portable file format. But the main problem is I do not know how to save Outlook emails as PDF format. So, please suggest me a method that successfully fulfills the following requirements.

Why Do We Want to Export PST to PDF?

There are number of reasons behind the scenario that provokes the requirement of the migration. Some of them are listed below:

• User cannot work on the PST files without Outlook.
• PDF files are highly portable in nature and can easily curate the data whereas PST file is not possible to carry.
• PDF files are platform-independent and can be accessed over any device but it’s not possible with PST.
• You can password protect a PDF file and can safeguard your data.
• In other Microsoft Office products, there is a feature to save the file data into PDF file but in Outlook you can’t save data as PDF formats.

How to Migrate Outlook Emails to Adobe PDF Format Manually?

As everyone knows, there is no direct option available in Outlook to save your data as PDF, user do want to export the Outlook PST to PDF file format. For doing so, you can follow these two methods:-

#Method 1. By Adobe Acrobat Pro DC

Adobe Acrobat is one of the best applications to perform this task but it is the highest as well. If you can go for the Acrobat than it provides a plug-in to the Outlook that can be later used to save emails as PDF format. For doing, follow these steps:

1. Run MS Outlook and hit on the Adobe PDF section in the ribbon.
2. Choose the Emails to migrate.
3. Hit on the Selected Email items in the Adobe PDF tab.
4. Choose the Create New PDF from the opened drop-down menu.
5. A new saving tab will open.
6. Choose the saving location and Name the PDF file, then hit on the Save option.

Now users can also save the new email messages in previously made PDF files by choosing the “Append to existing PDF” from the drop-down. It also permits to Setup Automatic Archival that will automatically save an email in a PDF format whenever a new email is created. This makes the process much easier and automatic to execute. Later, you can easily carry Outlook emails in the form of the PDF.

When you are not able to use the Acrobat or can’t afford this costly tool you can choose for the below methods as well.

#Method 2. Through Microsoft Print to PDF

Once you are a Windows 10 user and working on Outlook 2019 and later then this will work out for you. All it takes is activate Microsoft Print to PDF and then use it for converting PST file to PDF format.

Follow these steps to export PST to PDF using MS Print to PDF:

1. In MS Outlook, choose the emails in PST file to convert.
2. Hit on the File menu from the ribbon and press the Print option.
3. Choose Printer, and hit on the Microsoft Print to PDF from the drop-down.
4. Now, hit on the Print option.
5. In the saving option, offer the saving location and filename.
6. Then hit on the Save option.
7. The file will get saved on the wanted location.

Automated Technique – All-in-one Outlook Converter

The free manual solution is a time-consuming process for users who want to save Outlook email as PDF format. The manual solution is workable for those users who need to convert few emails from PST to PDF. For bulk conversion of emails from Outlook PST to PDF you have to choose professional software that can professionally convert to PDF from Outlook 2019 and all below versions. Outlook Converter – A best and reliable solution for users to accurately save multiple Outlook emails as PDF format. The Converter supports a few easy steps that can be simply followed by both technical and non-technical users to save PST file in PDF format.

Last Words

Above, I have explained both solutions to save Outlook 2016 email as PDF with attachments. By using a manual and third-party solution, you can export Outlook email to PDF format. But manual methods converts an only single email into PDF at one time whereas third-party tool to converts the bulk emails into PDF document format without any problem.